Volunteer Coordinator

Volunteer Role: Volunteer Coordinator Reports to: CEO FLSA Classification: Volunteer Position Job purpose Volunteer position. Recruiting through onboarding and providing administrative support to all volunteers. Maintain volunteer records, data, contracts, and databases. Duties and responsibilities - Recruit volunteers and interns - Review resumes and volunteer applications and interview volunteer candidates. - Discuss volunteer candidates with Department Directors, assist them in the interview process, and offer or decline the volunteer a position  - Schedule interviews with appropriate department heads - Manage volunteer and intern schedules - Oversee onboarding orientation - Administrative tasks, such as organizing onboarding processes, volunteer events, and time-off requests in BambooHR software - Help volunteers and interns fill out paperwork and understand company brand, mission and policies  - Review volunteer reimbursement requests, work with CFO to fill these requests - Work closely with Director of Human Resources and CEO to strengthen the organization’s culture - Maintain and update profile information of interns and volunteers on LINC’s applications and platforms (i.e. NeonCRM, BambooHR, Google G-Suite) - Maintain records related to Board of Director and Volunteer onboarding, account access, training, discipline, and termination - Schedule and conduct training programs, evaluate the effectiveness of training programs, and maintain records of volunteers’ participation in training and development programs. - Recruit, manage, and prepare volunteers for International Volunteer Trips - Review and maintain volunteers' documents (vaccines, passport, liability waivers, travel insurance, trip payments) - Assist with pre-travel meetings - Communicate with third party travel agent to book flights - Manage and review results of volunteers’ background checks Qualifications - Ability to communicate promptly and effectively with internal and external stakeholders. - Work with documentation requiring a high level of confidentiality. - PC skills utilizing Word and Excel. - Subject to background check Education and Experience 1. Associates or bachelor’s degree or equivalent role and responsibilities. 2. 4+ years of increasing experience in Human Resources. 3. Previous experience with benefit evaluation is a plus. Certifications    None required. Working Conditions - Willingness to put in more working hours, even at odd times. - The majority of work for this role is remote, however face-to-face tasks/meetings may be required at times - Optional international travel with volunteers. Physical requirements This position operates in a remote office environment and remote/virtually. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. If traveling internationally: ability to lift a suitcase for travel, walk a distance in a foreign country possibly in inclement weather, sit for long periods of time during travel.  Comply with international travel requirements.