Legal Talent Acquisition Coordinator

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for representing Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion. At Crowell & Moring, exceptional client service begins with exceptional people. We are committed to delivering responsive, high-quality, and professional service to our clients and to one another, while continuously elevating standards of excellence across every aspect of our work. Job Summary The Legal Talent Acquisition Coordinator is responsible for the administrative coordination and implementation of non-partner legal recruitment processes and strategy. This position primarily focuses on the recruitment and onboarding of judicial clerks, lateral associates, counsel, and professional track attorneys. This position will also support law student hiring and the summer associate program as needed. Job Description & Responsibilities - Processes candidate applications, updates candidate tracking database and related reports, and maintains complete and accurate candidate files. - Schedules candidate interviews and works with Legal Talent Acquisition team members to coordinate interviews and ensure a seamless candidate experience, including conference room reservations, technology setup, and candidate greetings. - Prepares and distributes interview materials, including schedules, candidate application materials, and interview guides, and solicits evaluations from attorney interviewers. - Coordinates arrangements for supplemental recruitment activities including meetings, meals, and receptions. - Prepares candidate packets for review and offer consideration by Recruitment - Prepares correspondence including interview confirmations, offer letters, status updates, rejection notices, and internal communications regarding candidate status. - Posts job descriptions on internal and external recruitment sites. - Coordinates conflicts and background check processes for new hires. - Facilitates pre-arrival and post-arrival onboarding processes for new hires, including entering new hire information into the onboarding system, coordinating orientation schedules, confirming completion of required documentation, communicating with administrative teams and practice groups, ordering new hire welcome packages, and coordinating the I-9 and eVerify processes. - Supports virtual and in-person orientation activities as needed. - Coordinates outreach events and programs in partnership with Legal Talent Acquisition team members, firm affinity groups, practice groups, law schools and student groups, and other internal and external stakeholders. - Tracks lawyer and prospective candidate participation in engagement activities and feedback provided by participants. - Prepares and updates demographic, statistical, and other recruitment reports. - Maintains Legal Talent Acquisition calendar of meetings, interviews, orientations, and engagement activities. - Communicates promptly and professionally with candidates, placement agencies, and internal stakeholders throughout the recruitment process. - Supports department budget administration, including credit card reconciliation and processing invoices, reimbursements, and expenses. - Attends Talent & Inclusion, Legal Talent Acquisition Department, and related talent team meetings. - Develops and maintains positive relationships with personnel in professional services departments including Human Resources, Accounting/Finance, Professional Development, Diversity & Inclusion, Operations, Technology, Research Services, and Legal Support. - Stays current and informed on legal industry recruitment best practices, trends, and developments and actively participates in local legal recruitment organizations and NALP. - Performs additional duties as assigned. Knowledge, Skills, and Abilities - Ability to work extended hours during busy periods, attend evening events, and travel when needed. - Strong organizational skills and attention to detail, with the ability to manage multiple responsibilities, adapt to shifting priorities, and meet deadlines. - Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner. - Strong interpersonal skills and the ability to build relationships with lawyers, professional staff, vendors, and other external contacts. - Demonstrated ability to work effectively both independently and collaboratively, exercise sound judgment, and contribute to team efforts. - Ability to communicate clearly, both orally and in writing, with attorneys, staff, vendors, and the public. - Ability to provide high-quality service to internal and external contacts. - Ability to handle sensitive information with confidentiality and discretion. - Advanced proficiency with MS suite and the ability to produce professional written communications, spreadsheets, presentations, and other work product. Experience with applicant tracking systems is preferred. Education The position requires a bachelor's degree. Equivalent training and experience may substitute for education. Experience A minimum of two (2) years of directly related recruiting experience in a law firm or professional services environment is required. Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors. Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. U.S. Privacy Notice: https://www.crowell.com/en/US-Candidate-Privacy-Notice U.K. Privacy Notice: https://www.crowell.com/en/UK-GDPR-Candidate-Privacy-Notice EOE m/f/d/v Crowell & Moring LLP participates in the E-Verify program. US Pay Range $61,000—$90,000 USD