Tender & Bid Writing Specialist

Tender research and identification - Research and identify relevant public and private sector tender, bid and RFP opportunities. - Review opportunities to understand requirements, eligibility criteria, deadlines and submission processes. - Carry out initial research to help decide whether opportunities are a good fit for Flat Rock Technology. - Maintain visibility of upcoming opportunities and key submission deadlines.Bid and tender coordination - Coordinate the end-to-end administrative process for bids, tenders and RFP responses. - Review tender documentation and identify the information, evidence and supporting documents required. - Create clear submission timelines and make sure stakeholders understand their responsibilities and deadlines. - Gather information and input from internal teams, including Sales, Operations, Technology, Finance, HR and senior management. - Track actions and follow up with contributors to keep submissions on schedule.Preparation and submission - Support the drafting and preparation of tender and RFP responses. - Research and collate the information needed to answer specific tender questions. - Review responses to make sure they are clear, accurate, consistent and address the tender requirements. - Proofread and quality-check all documentation before submission. - Make sure all required supporting documents are included and submissions are completed accurately and on time.Compliance - Make sure responses accurately reflect Flat Rock Technology’s capabilities, policies, certifications and contractual position. - Work with relevant stakeholders where clarification or approval is needed.Bid library and company information - Develop and maintain a central library of reusable content for future bids and tenders. - Keep company information, policies, certifications, case studies, standard responses and supporting documents up to date. - Build a bank of previous tender responses and frequently requested information. - Help improve and standardise the quality and consistency of Flat Rock Technology’s bid and tender documentation. Essential - Fluent written and spoken English. - Strong research and analytical skills. - Experience reviewing detailed documentation. - Excellent written communication and close attention to detail. - Ability to interpret complex requirements and pick out the key information. - Strong organisation and the ability to manage multiple deadlines at once. - Confidence coordinating information and actions across different teams. - Ability to work independently and take ownership of tasks through to completion.Desirable - Previous experience in a bid, tender, proposal or RFP role, ideally in technology, Outsourcing or IT services. - Familiarity with public sector procurement processes and tender portals. - Experience building or maintaining a content library or knowledge base. - Confident user of Microsoft Office or Google Workspace.