Production Coordinator [Experiential Events]

Experience Without Limits Come shape the future of brand experience. At Jack Morton, we design and build head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients unlock the full value of experiences by turning bold ideas into meaningful connections. That takes a team that's bold, curious, and acts as one. We build on each other's ideas, challenge conventions, and show up for one another every day. Here, you'll do your best work, grow quickly, and partner across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what’s next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it. Experience without limits—in your work, your growth, and your impact. Experience Without Limits In this experiential era, brand experience is the future of marketing—and there is nothing passive or predictable about it. Guided by culture and fuelled by innovation, we are redefining the boundaries of brand experience. We take care of each other, as much as we take care of business. We marvel in each other’s uniqueness and revel in what each of us brings to the human potluck that is Jack. So, if you want to help shape the future of an entire industry, you are just who we are looking for! If you feel work, and the people you work with, can be extraordinary, let’s chat. We’re Jack, and we can’t wait to meet you. That brings us to you! As the Project Coordinator — and a future star at Jack — You’re the ace of the deck. You’re a jack of all trades. People often ask how you manage to do it all. You have been recognized many times as a positive and valuable team member, inspiring others through action and example. You’re constantly looking for ways to exceed others’ expectations. You have outstanding organizational and communication competencies across many different mediums. You consider scheduling a piece of cake and your attention to detail is unsurpassed. You are unfazed by tight deadlines and conflicting priorities, and you remain calm and collected under pressure. You’re quick to take ownership of a project and hold yourself accountable for any task assigned until it is completed. You’re a dynamic personality with good team building skills, eager to play a leadership role in a lively, fast paced and diverse agency. You are you, and we would have it no other way. What you’ll be doing: - Update status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables/elements - Research and locate partners, suppliers and items to deliver on the needs of our projects - Deliver flawlessly on assigned project components - Coordinate communications between team members - Coordinate freelance resources, booking external resources and managing freelance contracts as directed - Organize meetings including creative sessions and debriefs —including agendas, scheduling, tracking attendees, room set-up, meeting minutes/notes (contact reports) and action lists - Support the Producer, Logistics Manager and wider team with the completion of all mandatory tasks in the Production Playbook - Coordinate team travel requirements for recces, client meetings and onsite - Assist with purchase orders and processing invoices - Assist with supplier contracts and SOWs - Assist the account director and/or lead producer with developing proposals or budgets - Participate in creative brainstorms to generate ideas for clients - May assist Creative team with research - Onsite support and coordination for the Production Live and wider team - Organise, file and archive project documents and assets The person we are looking for, would ideally have: - Business proficiency level in both Japanese and English - Must have strong project management, organizational and communication skills - Must demonstrate production competencies: client focus, accountability for results, team effectiveness, developing others, attention to detail, flexibility, and professional confidence Equal Employment Opportunity Jack Morton is proud to be an equal opportunity employer. Jack is committed to building a culture where all employees are seen as equal, respected, and where all opinions are heard. We take pride in our inclusive hiring, as well as our diverse workforce, and we welcome applications from all qualified candidates. Jack Mortonは、人の心を動かし、驚きや興奮、笑顔を生み出すブランド体験を世界中で手がけるエクスペリエンシャルマーケティングエージェンシーです。私たちが目指しているのは、従来の枠にとらわれない、これからのマーケティングのかたちです。決まりきった毎日ではなく、日々新しいチャレンジと刺激にあふれた環境があります。 また、私たちはビジネスと同じくらい「人」を大切にしています。 お互いの個性や強みを尊重し、それぞれが持つアイデアや視点を活かしながら、チームとして成長していくカルチャーがJack Mortonにはあります。 もし、業界の未来をつくる仕事に挑戦したい、自分らしさを活かしながら働きたい、そして刺激的な仲間たちと一緒に成長していきたい。そんな想いをお持ちであれば、ぜひ一度お話ししましょう。 ポジションについて プロジェクトコーディネーターは、イベントや体験型プロジェクトを成功に導くため、チーム全体を支える重要な役割です。 プロジェクトの進行管理、スケジュール調整、社内外の関係者とのコミュニケーション、必要なリソースやサプライヤーの手配など、幅広い業務を担当します。 複数のタスクや関係者が関わる環境の中で、常に優先順位を整理し、細部まで目を配りながら、プロジェクトが円滑に進むよう主体的にサポートします。 高い調整力とコミュニケーション能力を活かし、プロデューサーやアカウントチーム、クリエイティブチームと連携しながら、クライアントの期待を超えるアウトプットの実現に貢献していただきます。 スピード感のある環境でも前向きに取り組み、自ら考えて行動できる方、将来的にはプロジェクトをリードできる存在へ成長したい方を歓迎します。 担当いただく業務内容 - プロジェクトの進行を円滑かつタイムリーに進めるため、ステータスレポートやスケジュールを更新し、アクションアイテム管理 - プロジェクトの要件を満たすため、必要なパートナー、サプライヤー、リソース、制作物などの調査・選定 - チームメンバー間のコミュニケーションを調整し、情報共有を円滑にする - 各種ミーティングの準備 （アジェンダ作成、スケジュール調整、参加者管理、会議室準備、議事録／コンタクトレポート作成、アクションリスト管理など） - 現地視察（ロケハン）、クライアントミーティング、イベント本番に伴うチームの出張手配を調整 - 発注書（PO）の作成や請求書処理サポート - サプライヤー契約やSOW（業務範囲記述書）の作成・管理をサポート - Account DirectorおよびLead Producerをサポートし、提案書や予算作成をサポート - クライアント向けアイデア創出のため、クリエイティブブレインストーミングに参加 - 必要に応じてCreativeチームのリサーチ業務をサポート - Production Liveおよびプロジェクトチームのイベント現場でのサポート・調整 - プロジェクト関連資料やアセットの整理、ファイリング、アーカイブ管理 求める人物像 理想的な候補者は、以下のスキル・経験を備えています。 - ビジネスレベルの日本語と英語 - 優れたプロジェクトマネジメント能力、組織力、コミュニケーション能力を有している - 以下のプロダクションスキルを発揮できること： - クライアント志向 - 成果に対する責任感 - チームとして成果を出す力 - 周囲の成長を支援する姿勢 - 高い注意力と正確性 - 柔軟な対応力 #LI-XXX We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at [email protected]. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered. ***JOB SCAM ALERT*** We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address “@jackmorton.com” or “@jackmorton.co.uk” or "@impact-xm". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs. If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action. Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity. We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.