RBS Admin Assistant (with Invoice, SAP and Logistic experience)

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. Primary Responsibilities The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line. • Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement: -  Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements. - Track delivery, deadlines, and service quality. - Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders. - Manage records and documentation associated with each purchase for internal or external audits• Assist in the Preparation of Proposals and Tenders: - Support the collection of technical, financial, and administrative information required for proposals and tenders. - Assist in drafting, reviewing, and formatting documents to meet client or tender requirements. - Ensure timely submission of proposals, maintaining version control and document tracking. - Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent.• Support colleagues with additional administrative needs as required. • Develops skills and knowledge to progress in your career. • Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone . • Promotes a positive “Can do!” attitude and a safe working environment. • Be knowledgeable and compliant with SGS procedures and standards. • Takes initiative in all we do and perform other duties as required to further SGS mission of service, quality and growth. • Builds and maintains strong working relationships. • Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior. • Ensures work area in GBS is kept clean and presentable at all times. • Remains familiar with SGS quality assurance procedures . • Complies to all SGS QHSE and HR policies and procedures • Bachelor’s degree in administration, Secretarial Studies, or similar. • Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word). • Advanced proficiency in Windows-based applications. • Good command of the English language (B2+) • Prior experience is preferred: - Previous experience in administrative roles. - Salesforce experience - Linked In experience - German language skills - Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.