Luxury Home Marketing Assistant

Northrop Realty represents buyers and sellers of residential real estate in the Baltimore and Washington metropolitan regions with offices in Annapolis, Baltimore, Clarksville, Ellicott City, Fallston, Frederick, Lutherville-Timonium, and Sykesville. Northrop Realty also operates coastal office locations in Bethany Beach, DE, Fenwick Island, DE, Lewes, DE, Millsboro, DE, Newark, DE and Southport, NC. At Northrop Realty, we proudly offer a comprehensive benefits package to full-time employees after a 90-day introductory period, designed to enhance your health, and well-being.  Benefits include health insurance (medical, dental, and vision – Individual & Family), health coaching through NOOM, 80 hours of prorated PTO in your first year, the full 80 hours of PTO afterward, 11 paid holidays including one floating holiday and your birthday. We also provide two weeks of paid parental leave for new parents who have completed at least six months of service.  In addition to a competitive IRA retirement plan with matching contributions, we also offer supplemental benefits including life insurance, disability coverage, and accident insurance providing you with extra peace of mind. Additionally, all staff with real estate licenses are eligible to receive commission compensation for referrals, allowing you to benefit from your network while contributing to our success. Job Summary: The Luxury Home Marketing Assistant plays an essential role in bringing Northrop Realty’s luxury listings to life, helping ensure every property is showcased with the sophistication, attention to detail, and elevated presentation our brand is known for. From coordinating property preparation and staging to managing listing details, organizing digital assets, maintaining inventory, and producing marketing materials, this role helps create a seamless, polished experience from preparation to launch. A key part of the position is keeping the behind-the-scenes details running smoothly. This includes maintaining organized, accurate, and accessible digital resources within Google Drive and Google Workspace, tracking staging inventory, managing property documentation, and ensuring marketing materials are current and ready when needed. The ideal candidate is exceptionally organized, detail-oriented, tech-savvy, and passionate about design and presentation. With strong communication skills and a proactive, service-minded approach, this individual thrives in a fast-paced environment where creativity, collaboration, and excellence come together to make every luxury listing stand out.  Essential Functions:  Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. - Attend property consultations, capturing before and after photographs - Gather property facts, room dimensions, features, and amenities for Coming Soon listings, brochures, and MLS descriptions. - Assist with gathering, packing, transporting, and organizing lamps, artwork, accessories, and staging materials for installations and events. - Support hands-on staging appointments by unpacking, arranging, and placing accessories and décor. - Coordinate timely retrieval of staging inventory following property sales and document returned items. - Prepare lighting schedules, price fixtures, and organize materials needed for property preparation. - Install property lockboxes and perform additional administrative tasks associated with listing preparation. - Maintain and organize the Luxury Home Marketing Google Drive, ensuring files are accurately labeled, categorized, accessible, and consistently maintained. - Use Google Workspace applications, including Google Drive, Docs, and Sheets, to manage departmental resources, documentation, and workflows. - Maintain accurate digital and hard-copy staging inventory records, tracking item locations, usage, transfers, returns, and availability. - Update inventory logs, property files, checklists, and reference materials as changes occur. - Develop and maintain a digital library of before-and-after photographs and videos for marketing, training, and future reference. - Identify opportunities to improve organization, documentation, accessibility, and departmental efficiency. - Review the Masterboard weekly to confirm properties are on track for their active dates and coordinate with contractors and sellers to prepare for photography. - Update Salesforce with active date changes, photography schedules, rescheduling details, and relevant property notes. - Attend virtual tour and 3D walkthrough photography appointments with third-party vendors, document the scope of work, and follow up for estimates. - Review property photographs, sequence virtual tours, upload MLS descriptions, and create brochures using the MMM platform. - Compile Home Facts and prepare accurate property descriptions using collected amenities and property details. - Verify MLS listing accuracy, including property features, dimensions, and community amenities. - Coordinate listing deadlines and ensure marketing materials and MLS remarks are completed in time for listings to become active by Thursday, as scheduled. - Create polished property brochures by selecting photographs that showcase each home's features and writing engaging marketing copy. - Maintain timely, professional communication with agents, sellers, contractors, vendors, and internal departments. - Respond promptly to emails, messages, and scheduling requests. - Coordinate appointments, monitor deadlines, and proactively communicate changes or outstanding items. - Provide administrative support to ensure the smooth execution of luxury home marketing operations.   Supervisory Responsibilities:  - None   Required Skills/Abilities:  - Exceptional organizational skills and attention to detail. - Proficiency in Google Workspace, particularly Google Drive, Google Docs, and Google Sheets. - Ability to maintain accurate digital records, property documentation, and physical inventory systems. - Strong written and verbal communication skills. - Excellent time management, prioritization, and follow-through, with the ability to manage multiple assignments and meet deadlines. - Proficiency in digital file management, spreadsheets, and online platforms, with the ability to learn new technology quickly. - Strong writing skills and an eye for design, photography, and property presentation. - Ability to collaborate effectively with colleagues and vendors while adapting to changing priorities in a fast-paced environment. - Experience in real estate, home staging, interior design, photography coordination, or property marketing preferred. Work Schedule &  Availability:  - Flexibility is required to accommodate property preparation and photography schedules.  - Occasional evening and weekend availability may be necessary to support listing deadlines, staging appointments, and special events. Education and Experience:  - High school diploma or equivalent required; Bachelor’s degree in business or a related field preferred. - Experience in real estate, residential design, or product marketing preferred.   Physical Demands: - Prolonged periods of sitting at a desk and working on a computer. - Must be able to lift and carry up to 15 pounds at times.    Travel Required: - Must be willing and able to travel. - Must maintain reliable transportation and a clean driving record.   Confidentiality This role may be privy to confidential information which shall not be shared other than with the parties involved in the transactions. Any breach in confidentiality may result in immediate termination.    Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  Pay for this position is from $24.00 to $26.00 per hour. All your information will be kept confidential according to EEO guidelines. Northrop Realty is an Equal Opportunity Employer!