Executive Assistant

Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH. Position Details: We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team. This is a full-time position based in Portsmouth, NH. Key Responsibilities: - Manage complex calendars and scheduling across five-member executive team - Coordinate, prepare, and organize leadership retreats - Make travel and accommodation arrangements - Manage expense and receipt classification for the executive team in Ramp - Assist with coordination and tracking of company events - Conduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business development - Input, maintenance, and reporting of contacts/records in the company’s CRM - Act as an office manager by keeping up with office supply inventory - Greet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicable - Triage and respond to miscellaneous requests from key stakeholders Qualifications: - 3+ years as an Executive Assistant - Technologically savvy - Experience with Project Management systems, CRM (Salesforce), Asana, and other applications - Excellent MS Office skills (Outlook, Word, Excel, PowerPoint) - Excellent, highly professional written and verbal communication skills - Outstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholders - Proactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervision - Must be able to complete tasks with accuracy and attention to detail - Ability to effectively present information to senior management - Discretion and confidentiality This role is based in Portsmouth, NH. Hybrid with majority in-office presence.