Accounts Payable Specialist

RESPONSIBILITIES: 1. Process all invoices (communicate with departments at assigned locations): - Process Accounts Payables under company payment terms, ensuring appropriate authorization per company policy - Adhere to department procedures, ensuring documentation is accurate - Meet with other departments as needed to resolve invoice issues - Involve higher levels of management to resolve issues - Ensure vendors are paid on time and accurately - Maintain files for invoices and reports 2. Follow-up on all problem invoices: - Visit assigned location for business understanding and issue resolution as needed - Gather all necessary information and data (ex: packing slips, names, dates, documentation, system data) - Sort out misunderstandings with vendors - Get authorization to pay invoice - Ensure procedures are followed in an accurate and timely manner (ex: received and entered into system) 3. Perform Month-End Tasks (Journal Entries & Balance Reports): - Follow checklist for schedule and organization of all Month-End Tasks - Create Journal Entries per checklist - Reconcile accounts - Resolve issues as needed - Prepare analyses - Archive reports/documentation as required 4. Support Finance Department – as needed - Create standard reports - Support Fixed Asset Accounting - Support Expense Reports and Corporate Credit Card issues 5. Kaizen Activity (Continuous Improvement): - Perform TPS activities and methods to identify root causes - Identify trends of waste (effort, supplies, etc) - Work with other departments as needed - Recommend and implement improvements - Follow-up to confirm that countermeasures resolved issues - Maintain 5 – S work environment, ensuring safety and organization Other duties as assigned. EDUCATION AND EXPERIENCE: - Education - High School and/or Associates Degree - Experience & Skills - 3+ Years Experience