Executive Assistant

Executive Assistant Role Summary We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative, operational, and strategic support to executive leadership. In this role, you will act as a primary point of contact and trusted liaison between executives and internal/external stakeholders, ensuring seamless business operations, effective calendar and travel management, and flawless execution of key operational priorities. Key Responsibilities - Calendar & Meeting Management: Manage complex executive calendars, resolve scheduling conflicts proactively, prepare agendas, compile background documentation, and record key action items. - Travel & Logistics: Coordinate end-to-end domestic and international travel logistics, including flights, accommodations, visas, and detailed itineraries; oversee timely submission of expense reports. - Executive Communication: Draft, proofread, and format professional correspondence, presentations, and executive summaries for internal and external stakeholders. - Banking & Financial Operations: Oversee personal and official banking transactions, investment administration, and confidential financial record-keeping in collaboration with wealth management and banking partners. - Confidentiality & Information Governance: Handle sensitive organizational, legal, and financial documents with complete discretion and strict confidentiality. - Project & Operational Coordination: Assist in driving cross-functional special projects, track deliverables across teams, and ensure prompt completion of executive priorities. - Ad-Hoc Support: Provide comprehensive support for personal administrative tasks and executive coordination to maximize leadership efficiency. Qualifications & Requirements - Experience: 3+ years of proven experience as an Executive Assistant, Executive Coordinator, or in a similar support role at fast-paced technology firms. - Technical Proficiency: High proficiency in Google Workspace / MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern productivity tools. - Soft Skills: Exceptional written and verbal communication skills, superior organizational abilities, strong multitasking capability under tight deadlines, and high emotional intelligence. - Integrity: Demonstrated track record of sound judgment, diplomatic communication, and utmost discretion when managing high-level confidential information. Work Schedule & Shift Details - Working Hours: US Shift alignment to effectively support global leadership and international business operations. Note: By submitting your application, you consent to being contacted by our Talent Acquisition team via phone call, email, SMS, WhatsApp, or other communication channels regarding your application and relevant career opportunities.