Operations Specialist

Operations Specialist  Keep Our Teams, Clients, and Operations Moving Forward  You are organized, resourceful, and ready to keep the details moving. At Vaco by Highspring, you will support the general operation of the organization while helping team members, leaders, consultants, and producers navigate the processes that keep the business running smoothly.  This is an opportunity for an operations professional who takes ownership, communicates clearly, and can balance administrative support, contracts, payroll and benefits questions, invoicing, and job-order coordination in a fast-paced environment.  Who We Are  At Vaco by Highspring, we help clients solve business and workforce challenges through the right combination of talent, project support, consulting, and professional services.   - Inc. 5000: List of Fastest-Growing Private Companies – 17 years in a row   - Forbes: America’s Best Professional Recruiting Firms – 6 years in a row   - SIA: Best Staffing Firms to Work For – 6 years in a row   What You'll Do  - Support the team by sending candidate paperwork and client contracts and coordinating the full lifecycle of job orders.  - Provide administrative support to the Managing Partner/President and local field leadership, including travel arrangements, scheduling, report preparation, and letter composition.  - Review client and company contracts and partner with Legal when appropriate.  - Support consultants and producers with payroll, expense, and benefits questions or training, and provide approvals as appropriate.  - Complete weekly client invoicing and monitor aging reports and past-due accounts.  - Partner closely with other operations team members to support the general operation of the organization.  What Sets This Opportunity Apart  - A fast-paced role supporting internal stakeholders, candidates, and clients with opportunity for growth. - Varied responsibilities across job-order coordination, contracts, payroll, expenses, benefits, invoicing, and administrative support.  - The opportunity to work cross-functionally with field leadership, Legal, and other internal partners.  What You Bring  - Bachelor's degree preferred.  - At least 1-2 years of experience in the recruiting industry or a similar role.  - Proficiency with Microsoft Office Suite.  - Strong accountability and the ability to meet commitments.  - An action-oriented, self-directed approach with urgency, resilience, attention to detail, and a drive for continuous improvement.  - Clear, concise, accurate, and engaging written and verbal communication skills.  - A customer-focused mindset and the ability to build strong working relationships.  - Situational adaptability and the ability to adjust your approach and communication based on business needs.  Travel  Less than 5%.  Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Salary Range for this role: $55,000—$70,000 USD Vaco, LLC (“we,” “our,” or “Vaco”) respects your privacy and is committed to providing a transparent notice of our Notice at Collection and Privacy Policy for California Residents. This Notice and Privacy Policy for California Residents applies solely to those who reside in the State of California (“consumers” or “you”). For additional details, click here. California residents may also access Vaco’s HR Notice at Collection for California Applicants and Employees. Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.