Office Administrator I

Build the Future with Us — Forge & Build is Hiring an Office Administrator I At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares. Forge & Build is hiring an Office Administrator I at our facility in Fort Collins, CO (Materials), and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. Responsible for supporting the store by accurately recording and maintaining business financial transactions, including purchases, expenses, invoices, and payments. Salary range: $18-28/hr. Factors including past experience and location may affect final compensation rate. Schedule: Monday to Friday, 7:00 AM to 5:00 PM, and offers overtime pay after working 40 hours. (Includes working weekends) Primary Responsibilities - Opening and distributing mail to appropriate company departments. - Totaling check amounts for daily bank deposits and processing online deposits. - Scanning paper invoices for Accounts Payable (AP) processing. - Performing Accounts Receivable (AR) and Accounts Payable (AP) data entry into Biztrack or other software. - Answering vendor inquiries. - Following up on past due invoices. - Assisting in monthly closings, as needed. - Performing filing and copying tasks. - Managing the Branch Enrichment Budget. - Protecting the organization’s value by keeping information confidential. - Supporting and responsible for the administrative needs. - Other duties as assigned. Why EquipmentShare? Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward. We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special. Perks & Benefits - Monthly Family Dinner Night — We treat you and your family to dinner every month, because family comes first. (An employee favorite!) *restrictions apply - Competitive compensation - Full medical, dental, and vision coverage for full-time employees - Generous PTO + paid holidays - 401(k) + company match - Tool and boot reimbursements (role dependent) - Gym membership stipend + wellness programs (earn PTO and prizes!) - Company events, food truck nights, and monthly team dinners - 16 hours of paid volunteer time per year — give back to the community you call home - Career advancement, leadership training, and professional development opportunities About You You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment. We’re looking for people who: - See challenges as opportunities - Embrace change and continuous improvement - Bring energy, effort, and optimism every day About Forge & Build Forge & Build is a place contractors and customers can access all the materials and hardware they need to get the job done, as well as tech-powered equipment rentals. At its foundation, Forge & Build was started by contractors for contractors. Its leadership team is different from our competitors because they know what it feels like to be a builder. They remember walking into a hardware store hoping to find everything in one place, but many times having to head to another store. As a partner of EquipmentShare, Forge & Build is backed by one of the largest construction equipment buyers in the country, a nationwide support team and T3 technology that helps builders of America increase overall productivity, efficiency, and visibility. EquipmentShare is building connectivity for all verticals in construction including materials – which means having accurate and up-to-date information around inventory and location of materials to ensure our customers always have what they need. Skills & Qualifications Required Skills/Abilities: - Customer-focused, self-motivated, detail-oriented, and able to solve problems. - Exceptional verbal and written communication skills. - Strong computer skills are essential, particularly in Excel or Google Sheets. - Previous experience using accounting systems strongly preferred. Education and Experience: - High school diploma or GED equivalent required, some college preferred. - Former retail or trade experience helpful. - Bookkeeping experience is helpful. Physical Requirements: - Must be able to lift up to 25 lbs. - Must be able to sit for prolonged periods in a vehicle or at a desk. - Must be able to move, stand, stoop, and bend freely. A Workplace For All At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life. We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do. EquipmentShare is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran. Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.