Construction Administrator | Commercial Construction

CONSTRUCTION ADMINISTRATOR | COMMERCIAL CONSTRUCTION    Collaborative & Supportive Team. Detailed Work. Solid Work Flow. Fun People.     As a Construction Administrator on the Operations Team at Michael Kinder & Sons (MKS), you will play a vital role in supporting the successful execution of commercial construction projects. Your Ability to manage multiple priorities, maintain organization across several active projects, and consistently meet deadlines in a fast-paced construction environment will keep projects moving seamlessly.     WHAT WE OFFER   Innovate is a team. We ensure that all team members feel valued by living our Core Values.  In this role, you will be expected to:  - Be Transformational   - Be Exceptional  - Be Accountable  - Be Meaningful  - Be Safe    Benefits include:  - Medical benefits covering 90% of employee premiums and 40% for dependents  - Paid vacation and wellness time  - Traditional and Roth 401k | 100% match up to 4% | Immediately vested  - Education reimbursement for employees, based on qualifications  - Business expenses and mileage reimbursement  - Career Growth Opportunity                                                                          YOUR RESPONSIBILITIES    Project Administration  - Coordinate project startup activities, including checklists, folder organization, and project directories.  - Maintain project drawings, specifications, contacts, meeting minutes, and project records.  - Support Project Managers and Senior Project Managers with administrative project needs.    Submittal & Procurement Management  - Create and maintain submittal logs, procurement logs, and tracking reports in Procore.  - Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals.  - Track procurement status, material lead times, delivery schedules, and overdue submittals.    Project Change Management  - Distribute PR, ASI, and RFCO communications and maintain tracking logs.  - Follow up on pricing requests, subcontractor responses, and pending scope items.  - Support project teams by maintaining accurate change management documentation and records.    Project Closeout  - Issue and track closeout documentation requests and requirements.  - Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables.  - Assemble and prepare complete closeout packages for final owner turnover.    Contract & Compliance  - Request, review, and track Certificates of Insurance and compliance documentation.  - Maintain compliance records in Sage and monitor expiration dates and requirements.  - Support subcontract and purchase order administration, tracking, and document management.    Project Turnover  - Attend project turnover meetings and document project requirements.  - Review project schedules, milestones, scope, and administrative needs.  - Coordinate startup requirements with project teams to ensure project readiness.    Project Financial Support  - Support project accounting functions including contract administration and change management.  - Assist with project financial reporting, billing support, and cost tracking activities.  - Provide backup support for project closeout reconciliation and financial documentation.    The above job description is general in nature and may not identify all the duties/functions required to complete the day-to-day Construction Administrator tasks.     NECESSARY QUALIFICATIONS       1. Minimum Education | High School Diploma       2. Office Admin Experience | 5yr      3. Microsoft Office 365 Experience – Including strong knowledge of Excel, Word & Outlook | 1yr       4. Ability to manage multiple projects simultaneously.    PREFERRED SKILLS       1. Experience in Construction Industry        2. Experience with Adobe, Bluebeam, Procore & Timberline       JOIN THE FAMILY  Michael Kinder and Sons is a fourth-generation family-owned Plan, Design, Build construction firm is proud to be a leader in the design-build construction industry. Innovate Commercial Interiors is a fast-growing furniture sales company.  Allied Commercial Real Estate is a trusted name known for its transparency.  The MKS family of businesses is committed to serving our clients by providing the highest level of services. We are a company that is a rare combination of tradition and transformation. We won’t accept less than the best for all our clients.    Please visit our website to learn more!    Fort Wayne Design Build Firm | Michael Kinder and Sons