Compliance Specialist - Trade & Product Compliance

Who are we? XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems. We are focused on research and energy development, contributing to the reduction of our carbon footprint. XNRGY is excited to announce the opening of our new technology headquarters in Mesa, Arizona, in 2025, with a second manufacturing site launching next door in 2026. This expansion reflects our continued commitment to growth, innovation, and leadership in the climate solutions industry, as well as supporting the AI industry. As part of this US expansion, XNRGY is seeking a qualified Compliance Specialist – Trade & Product Compliance to join its team. In this role, you will support trade, product, regulatory, and customer compliance requirements across the organization. You will work closely with Supply Chain, Sourcing, Engineering, Quality, Operations, Legal, and Commercial teams to ensure products, components, suppliers, and documentation comply with applicable import regulations, environmental requirements, and customer obligations. Success in this position requires strong attention to detail, regulatory knowledge, analytical skills, and the ability to translate complex compliance requirements into practical business actions. An overview of your responsibilities: - Trade & Import Compliance: Determine, document, and maintain accurate HTS classifications, country-of-origin determinations, marking requirements, and supporting documentation for imported components and finished products. - Import Documentation: Review commercial invoices, packing lists, certificates of origin, and other import documentation for accuracy and compliance with U.S. import requirements. - Customs & Tariff Support: Evaluate tariffs, duties, and applicable trade requirements while partnering with customs brokers, freight forwarders, suppliers, and internal teams to resolve compliance issues. - Product & Regulatory Compliance: Coordinate compliance with REACH, RoHS, TSCA, California Proposition 65, PFAS/PBT restrictions, conflict minerals, and other applicable environmental and material regulations. - Supplier Documentation: Obtain and maintain supplier declarations, certifications, test reports, and supporting regulatory documentation. - Customer Compliance: Review customer specifications, questionnaires, portals, contractual requirements, and restricted-substance requirements and coordinate timely responses and declarations. - Compliance Risk Management: Partner with Engineering and Sourcing to evaluate component and material changes and identify potential compliance risks before products are purchased, manufactured, imported, or shipped. - Compliance Systems: Maintain centralized records for HTS classifications, supplier certifications, regulatory declarations, customer requirements, and supporting documentation. - Continuous Improvement: Support compliance training, supplier qualification, audits, corrective actions, and improvements to compliance processes and reporting. - Cross-Functional Collaboration: Partner with Engineering, Quality, Supply Chain, Sourcing, Operations, Legal, Commercial teams, suppliers, customers, and external logistics partners to resolve compliance requirements. What you'll need, among other things! - Bachelor’s degree in supply chain, International Business, Engineering, Business, Compliance, or a related field preferred. - 3–5+ years of experience in trade compliance, product compliance, regulatory compliance, customs, supply chain, or a related function. - Working knowledge of HTS classification, country-of-origin requirements, and U.S. import regulations. - Experience reviewing BOMs, drawings, specifications, materials, and technical product information for classification or compliance purposes. - Familiarity with REACH, RoHS, TSCA, California Proposition 65, PFAS/PBT restrictions, conflict minerals, and related environmental or material regulations. - Experience working with customs brokers, suppliers, engineering teams, and customer compliance organizations preferred. - Strong analytical, research, documentation, and organizational skills with exceptional attention to detail. - Ability to interpret technical and regulatory requirements and translate them into actionable requirements for internal teams and suppliers. - Strong written and verbal communication skills with the ability to collaborate effectively across functions. - Ability to manage multiple customer, supplier, and regulatory requirements in a fast-paced manufacturing environment. - Strong ownership, problem-solving skills, and follow-through. Why choose XNRGY! - Competitive salary - Annual bonus incentive - Medical, dental and vision insurance - 401 K - Paid time off - A dynamic team, open to change to bring its color - Modern state-of-the-art facility with Industry 4.0 technology in Mesa, Arizona - Being part of a green industry transformation - Fast-growing, dynamic environment where entrepreneurial spirit is recognized - Inclusive and diversity-friendly environment - Career advancement: XNRGY promotes internal promotion - Electric charging stations At XNRGY Climate Systems, we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future. Are you ready to join our driven team? Join a company that values courage, community, climate, customer and coherence. Be part of carving our footprint and joining a winning team!