Administrative Assistant

About Xceedance At Xceedance, we are transforming the insurance industry through a powerful combination of insurance expertise, data, technology, and AI. Since our founding in 2013, we have partnered exclusively with insurers, reinsurers, brokers, MGAs, mutuals, and self-insured organizations to help them operate more efficiently, make better decisions, and deliver stronger outcomes for their customers. This is not a startup. Today, over 5,500 professionals support more than 350 clients across 13 global locations spanning the Americas, Europe, the UK & Ireland, the Middle East, Asia, Australia, and New Zealand. What makes Xceedance different is our technology-first approach. We combine deep industry knowledge with innovative digital solutions and AI capabilities, including IAN, our AI orchestration platform, to help clients accelerate transformation and unlock measurable business value. Our work has earned industry recognition from leading analyst firms and technology partners, reflecting our commitment to innovation and excellence. With more than 9 years of operations in Kraków and a growing team of over 200 professionals, Poland plays a significant role in Xceedance’s continued success. Our professionals work on global projects, collaborate across international teams, and help drive innovation across the insurance industry. Role description An Administrative Assistant plays a pivotal role in organizational efficiency by providing comprehensive support to management and staff. This position demands a versatile skill set, including strong organizational abilities, proactive approach, effective communication, and a keen attention to detail to support enhance the daily operations of the organization. From managing schedules and coordinating meetings to handling confidential information with discretion, the Administrative Assistant is a linchpin in fostering a smooth workflow and contributing to the success of the company. What responsibilities will you encounter in this position? - Managing our reception area (with a big smile on your face) - Greeting and coordinating company visitors. - Organizing business trips and accommodation (travels, hotels, car rental). - Working with suppliers and contractors in scope of: facilities, office supplies, courier services, etc. - Office documentation processing (invoices, business trips, company orders, etc.) - Looking after incoming emails & phone calls. - Preparing presentation, reports, procedures. - Incoming & outgoing correspondence handling & distribution. - Logistical support to meetings held in the company, including preparation of the meeting and conference rooms and assisting in catering arrangements. - Other ad-hoc administrative duties and ad-hoc support for Office Manger.